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Westfield HS All Night Grad Party

Celebrate the Class of 2010

MULCH COMMITTEE INFORMATION
AND VOLUNTEER NEEDS

Join in the Fun

Parents, want to to know what ANGP is all about?
View informational slide show just for you.

This is the ANGP’s largest fundraiser. This year our goal is to sell and deliver 14,000bags of mulch to off set costs for ANGP. Our two greatest needs are for truck donations and students to move the mulch.

Eventually every student will benefit from the All Night Grad Party; for this reason we ask parents to encourage their student to volunteer. To provide more immediate incentives, individual students will earn raffle tickets for their hours of work. There will be raffle drawings every two hours throughout the day for cool prizes such as ITouch, Flat Screen TV, IPOD Stereo(s), Mini Camcorder, DVD Players, Lots of gift cards to Chipolte's, Moes, Starbucks, etc.

In addition we our offering a Team Incentive Program (TIP). Students can sign up to volunteer as a member of any WHS organized clubs or sports and earn money for that team. Learn more about TIP.

NOTE: Students who earned Bulldog Bucks in the past, will be rewarded for bucks earned their senior year. This year's senior can pick up gift cards on Mulch Day.

Parent volunteers are most needed in the first five areas listed below. Talk to others who have done this and they will tell you it is a challenging and rewarding event with a chance to work with the students and other parents. WE DO HAVE FUN!

Ways to volunteer:

• Mulch Student Check-In Coordinator - This person will be responsible for accurately documenting the students that work on delivery day. The students will have previously been instructed to sign in and out at the check in table so that they can be credited for the time that they work. Those hours are then totaled up for community service and bonuses and those names and hours are forwarded to the appropriate teachers that require community service.
• Load Master – This person is responsible for assigning each truck their delivery route, their corresponding map/s, and the correct amount of mulch for that route. The load master supervises the drivers and navigators. This person should plan on working the entire day.
• Mulch Volunteer Coordinator- Maintains master schedule of adult volunteers, and where they are working. Keeps a schedule of student volunteers.
• Drivers and Navigators – Drivers can provide their own truck or drive a rental. A navigator goes with each truck to direct on delivery route. Last year we had 15 trucks: 5 pickups, 7 donated landscape trucks and 2 flatbeds (Landscape owner paid his crew to drive these). We will rent trucks as needed but this cuts into profit..The way it works - using a forklift, the truck will be loaded with the appropriate amount of mulch for the deliveries. The navigator will be given the “route” which will include the appropriate map, the addresses, and the amount of bags that go to each address. The STUDENTS follow behind the truck in their cars and the students are responsible for the unloading and carrying of the bags!!
• Student Driver – Parents needed to drive groups of younger students as they follow a mulch truck to unload bags of mulch. Parent does not need to move mulch!
• Mulch Publicity– This group of people will be responsible for submitting articles and order forms to the Watchdog. Contacting the feeder schools (elementary and middle) to obtain permission to place a mulch order form in the student’s weekly packet and/or have a stack of order forms available in the school’s main office. Perhaps contacting some stores or businesses to request permission to advertise the mulch sale on their premises. Contacting the various communities that have newsletters or finding a WHS resident in each of those communities (neighborhoods) that will contact the community newsletter person for you to request they place a mulch order form in their January/February newsletter.
• FOOD - Food will be provided for the kids and the parents throughout the delivery day–from 7 am until we are finished delivering the mulch. Therefore, we need:
• Mulch food coordinator– This volunteer will decide the “menu” and the quantity of the various items. A spreadsheet is available with last year’s information! This person will seek food donations from the WHS parents via emails, articles in the Watchdog, flyers, etc.
• Mulch Food Volunteers - We need parents to Donate “food” per the mulch food coordinator’s request (last year’s “menu” included bagels, muffins, fruit, coffee, tea, hot chocolate, hot dogs, hamburgers, drinks, water, chips, condiments, paper plates, napkins, paper cups, and sweets). Donate the use of their grills for the day so we may cook outside. Work during the delivery day cooking the hotdogs and burgers, handing out the food, etc.

For more information contact us at bulldogmulch@westfieldhs.org. To volunteer please complete the mulch committee ANGP Volunteer Form.

ANGP Mulch Chairperson, Mary Coleman