ESPN Zone

Westfield HS All Night Grad Party

Celebrate the Class of 2010

COMMITTEE INFORMATION AND VOLUNTEER NEEDS

 

   

Parents, want to to know what ANGP is all about?
View informational slide show just for you.

 

ANGP organizers must raise the majority of funds, aside from ticket sales, that are needed to have the All Night Graduation Party and requires the involvement of hundreds of underclassmen and senior parents. The ANGP will be held at the ESPN Zone in Washington, DC immediately following graduation on June 20, 2009. The entire WHS Class of 2009 is invited to attend the event with a pre purchased ticket.

 

ANGP Chairperson, Suzanne Olijar

 

Committees

 

Fundraising/Donations Committee

Organizes and coordinates pre-determined fundraisers and solicit donations throughout the year from businesses and parents. As a 501c3 organization all of the donations we receive are tax deductible.

• Businesses - Donation Request letters need to be mailed out to as many businesses as possible. There is a spread sheet to work from, but it can be added to. Everything from gas stations to auto repair shops to clothing stores to beauty stores to restaurants to computer stores to big businesses like airline companies, American Express, and auto dealers. Once the letters go out, a follow up phone call or personal visit is necessary. If you are employed by a business, please consider printing out the DONATION REQUEST LETTER and submitting to the appropriate department where you work. Some companies will only make a donation if the request comes from one of their own employees!! Donations can be food for Mulch day, grad prizes or money to help defray the cost of the ANGP.

 

Mulch Committee

This is the ANGP’s primary fundraiser. Its success depends on recruitment of over 200 parent and student volunteers. Read more about ways you can be involved. Complete the Volunteer Form to volunteer your time.

 

Mulch Day Food Committee

Responsible for feeding Mulch Staff the entire day, including: hot and cold drinks, breakfast food and grilled burgers and hotdogs. See Mulch Day for more details.
 

Ticket Committee

Responsible for documenting all the ticket purchases on a spread sheet. Also responsible for:

• Displaying ticket holders names either in the cafeteria or on the bulletin board at school.
• Help check students in the night of the party. Ticket sales will close one week prior to the event!!!

 

First Aid Parent

First Aid Parent Accompany students to ESPN Zone and carry basic personal & first aid supplies.

 

Publicity

Responsible for assisting with notices about ticket sales and the mulch fundraiser notices. Uses homeowner association newsletters, Watchdog, SGA fliers, KIT notices, 2009 Class Facebook, WHS web page and the local newspapers to update the WHS community of ANGP information.

 

Volunteer Coordinator

Responsible for maintaining a master schedule of adult volunteers. Assists subcommittee chairs in filling volunteer positions as needed.

 

Security - Risk - Buses

Responsible for reviewing security plans with Mr. Clements and members of the Risk and Bus Committee. Chairperson will oversee chaperones at ESPN Zone and makes sure chaperones are rotated and given breaks. ESPN Zone will provide 3 security guards.

• In addition, parent volunteers will be needed to monitor exits, bathrooms and activity areas to ensure the safety of the graduates.
• From 12am-4am, graduates will only be allowed to leave ESPN Zone with a parent or guardian.
• No one who leaves the party will be allowed to re-enter.

 

Attendance Rules & Risk Committee

Responsible for:

• Mailing attendance and risk forms to the parents of the students who have signed up to attend the ANGP celebration
• Documenting all the completed forms on a spread sheet, which are turned in prior to the event. No paperwork, no party.

 

Bus Committee

• Responsible for Securing and confirming the number of buses needed to transport graduates and chaperones.
• Responsible for working with a team of parents to assign graduates who have completed the Risk Check-in, to a bus.

 

Graduate Check In

20 parents are needed from 10:30pm to 11:30pm on June 20th, to man check-in tables in the sports lobby at the high school. As grads arrive, they will go to the table processing their section of the alphabet. Check-in Volunteers will pull the grads paperwork and ascertain all forms have been signed and the grad has paid! This fun, quick job is best done by an undergrad parent, as parents of grads will have to rush back from George Mason.

 

Security Committee

Responsible for reviewing security plans with Mr. Clements and members of the Risk and Bus Committee. Chairperson will oversee chaperones at ESPN Zone and makes sure chaperones are rotated and given breaks. ESPN Zone will provide 3 security guards.

• In addition, parent volunteers will be needed to monitor exits, bathrooms and activity areas to ensure the safety of the graduates.
• From 12am-4am, graduates will only be allowed to leave ESPN Zone with a parent or guardian.
• No one who leaves the party will be allowed to re-enter.
• Security is responsible for having adult monitors in the WHS parking lot throughout the night.

 

Activities / Games Committee

Responsible for selecting and contracting the music and other activities brought into ESPN Zone. Provides snacks for the kids and chaperones for the bus ride to ESPN Zone. Staff game-volunteers to work the night of the party in the Casino and other game activities.

Activities thus far will include:

• ESPN Zone Games and Activities
• Casino Games
• Dancing (DJ and Emcee)

 

Prize Committee

• Responsible for purchasing the prizes for the kids and also working the night of the party to help distribute those prizes.
  Responsible for purchasing the prizes graduates win through contests and raffle ticket drawings at the ANGP. A Concierge will keep track of the prizes won at ESPNZ.
  Responsible for purchasing fun party items for volunteers to hand out to students at party, such as: glow necklaces, sparkle grills, hats.

 

Slide show Committee

Solicits senior photos from the Class of 2010, WHS staff and parents. Works with the 2010 class officers to make CD's that will be played at the party. Any photos from the party can be used to advertise for the upcoming year.

 

ANGP Chairperson, Suzanne Olijar